Exhibitor Manual
Contacts | Checklists | Schedules
T3 Expo Service Kit & Manual
- Level 3/OEM Exhibits
- Level 1 & River Pavilion/Marketplace Exhibits
- T3 Deadlines & Checklist
General Information & Policies | Display Rules & Regulations | Shipping Information
Auto Show Forms
- Exhibitor Contacts Update
- Exhibitor Appointed Contractors
- Contact us to request Credit Card or ACH payment instructions
Insurance
- OEMs:
Certificate of Insurance: Auto Manufacturer
SAMPLE – Certificate of Insurance: OEMs - Aftermarket & Retail
Certificate of Insurance - Sponsors & Specialty
Certificate of Insurance - Risk Strategies
General Liability Insurance Information (not for OEMs)
Registration
On-Site Exhibitor Registration Hours
Tuesday, March 31 | 2 pm – 5 pm
Wednesday, April 1 | 6:30 am – 5 pm
Thursday, April 2 | 7:30 am – 3 pm
Friday, April 3 | 8 am – 2 pm
Registration is required for anyone working at the 2025 New York International Auto Show. NO BADGES will be printed on-site. Exhibitor personnel will receive their digital badge via e-mail.
EXHIBITOR – Manufacturer (valid ALL days) 75 badges per space from all sources
(i.e., Lead Contacts, EACs, Marketing agencies, product specialists, etc.).
EXHIBITOR – Non-Manufacturer (valid ALL days) 15 badges per space from all sources
(Lead Contacts, temporary staff, specialists, etc.).Exclusive to OEM Exhibits:
A Special Access Card is available for your C-Level executives and primary exhibit personnel who require immediate, unrestricted access to the Show Floor. It is not intended for brand ambassadors, product specialists, detailers, or other temporary staff. If a Special Access Card rather than a Digital Badge is needed, then be sure to select the “Special Access Card” on the registration form or template.
If you have a substantial number of exhibit staff to register, you may submit a list and we will upload it for you. Download the Exhibitor Bulk List Template, complete all fields, ensuring your company name is clearly noted. Return your registration list to dataNewYork@livebuzzreg.com
Click here for our complete Exhibitor Registration Guidelines.
Key Exhibit Contacts will receive a unique link to access the Registration Hub (sent by LiveBuzz).
To request access to the NY Auto Show’s Exhibitor Registration Hub, click on the link below, select “Contact Us”.
Link to REQUEST EXHIBITOR REGISTRATION HUB ACCESS – TBD
Exhibitor & Industry Tickets
Tickets are valid for one entry during show days & hours.
- Discounted Exhibitor and Industry Guest Tickets Order Form
Exhibitor/Industry Guest Ticket Order Form - Digital Ticket Program
Offer your customers tickets to the show. Invite a large audience base pay only for tickets used.
OEM Digital Ticket Program - Exhibitor Staff Tickets
Free tickets. Quantity issued per contracted exhibit space.
OEMs: 50 per exhibit space | Aftermarket, Level 4 and Level 1: 10 per exhibit space
Use them for staff needing single day entry. Valid during show days and hours only.
Hotels
To offer you an exceptional housing reservation experience, we are pleased to confirm Connections Housing as the official housing company for the New York International Auto Show held at the Javits Convention Center, Manhattan, NY.
All group block requests are subject to review. Some restrictions may apply.
Fly with Delta
Delta Air Lines is pleased to offer special discounts for New York International Auto Show
Click on the link below and enter Meeting Event Code: NY46N
You may also call Conferences and Events® at 1.800.328.1111* Monday–Friday, 8:00 a.m. – 8:00 p.m. (EST) and refer to Meeting Event Code: NY46N
*Please note there is not a service fee for reservations booked and ticketed via our reservation 800 number.
Fly with United
We are pleased to partner with United Airlines for air travel to the upcoming New York International Auto Show
To make flight reservations online use discount code ZR8U755184
MileagePlus members earn valuable miles for their travel when using the Meetings discount code.
You may also call United Meetings Reservation Desk Monday – Friday
at (800) 426-1122 for booking assistance.
Booking fees are waived for Meeting reservations.
International customers may contact their local United Reservation Desk.
Unlock Your Marketing Power!
Discover exclusive marketing and publicity opportunities designed to help you shine at the Show.
Boost your visibility. Expand your reach. Make an impact.
Private Receptions & Private Group Tours
Digital Media Opportunities – Advertise in the Auto Show App and Website!
Host in Style. Elevate Every Occasion.
Reward your team or impress your most exclusive clients with an exclusive private event and premium meeting space.
Vendor Services Order Forms
Citadel Security
Private Guard Service Order Form
KVL
Official Audio-Visual Provider Order Form
MetroMultimedia
Equipment Order Forms
Photography
Orlando Photography
Specialty Floral
Larkspur Botanicals
